Section 6270.5 of the California Public Records Act requires all local agencies (excluding local educational agencies) to create a catalog of their enterprise systems that store information and post the catalog in a prominent location on their website. Section 6270.5 defines an enterprise system as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses that is (1) a multi-departmental system or system that contains information collected about the public and (2) is a system of record. A system of record means a system that serves as an original source of data within an agency. Stated plainly, SB 272 requires local agencies to create a catalog of multi-departmental systems containing information about the public and post the catalog on their agency website.
Enterprise System Catalog – Calavares County LAFCo
|Vendor and Product||Microsoft Office Suite|
|System Purpose||For creating administrative documents and records|
|Categories of Data||Meeting agendas, minutes, correspondence, reports and memos|
|Frequency of Collection||As Needed|
|Frequency of Update||As Needed|